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Administrative Assistant

Federal Reserve Bank of Atlanta

Federal Reserve Bank of Atlanta

Administration, Education
New York, NY, USA
Posted on Wednesday, July 3, 2024

Company

Federal Reserve Bank of New YorkWorking at the Federal Reserve Bank of New York positions you at the center of the financial world with a unique perspective on national and international markets and economies. You will work in an environment with a diverse group of experienced professionals to foster and support the safety, soundness, and vitality of our economic and financial systems.

The Bank believes in work flexibility to balance the demands of work and life while also connecting and collaborating with our colleagues in person. Employees can expect to be in the office a couple of days per week as needed for meetings and team collaboration and should live within a commutable distance.

What we do:

The Markets Group Workforce Administration team is dedicated to providing high-quality administrative assistance to support business area clients that is timely, responsive and meets the needs of each Markets Group Function. Reporting to the Business Operations Manager, you will assist in providing support to one of the nine functions within the Markets Group.

Your role as Administrative Assistant:

  • Provide administrative support services to the Markets Group, supporting individuals, small teams, and departments.

  • Manage and coordinate complex schedules as required by individual(s) supported to schedule and resolve appointment conflicts for internal and external meetings with leaders, staff, and stakeholders

  • Maintain function/team calendars and mailboxes.

  • Coordinate with meeting host and/or team leads to determine all meeting logistics including town halls, business lunches/dinners, volunteer, social, and network events.

  • Provide backup coverage for other administrative staff within the Group which may include providing backup support to the EA of the Markets Group Head

  • Exercise discretion when handling FOMC and other sensitive and confidential information

  • Coordinate domestic and international travel via on-line tool or with travel consultant.

  • Perform centralized administrative duties such as sorting and distributing mail, pantry maintenance, maintain inventory and place orders for office and other supplies

What we are looking for:

  • Foundational experience as an administrative assistant

  • Must be a self-starter with strong attention to detail and follow-up skills.

  • Effectively manage multiple assignments, meet deadlines, coordinate multiple calendars, and schedule a high-volume of internal and external meetings.

  • Ability to think strategically when managing and prioritizing assignments, requests, tasks, and projects.

  • Excellent customer service with ability to take initiative and accomplish requests proactively and effectively

  • Ability to work independently and as part of team with minimal supervision to resolve day to- day administrative matters with strong problem-solving skills.

  • Communicate and engage appropriately with all levels of management, including high-level official contacts and visitors.

  • Excellent judgment and discretion in handling sensitive data and confidential information.

  • Facilitate meetings virtual, onsite, and hybrid environment and provide back up support to the Group’s administrative support services team.

  • Strong prioritization and organizational skills.

  • Ability to leverage technical knowledge including, proficiency in MS Office (Word, Excel,PowerPoint, Visio and Teams) and other Bank applications used by the Administrative Team, such as Workday and SharePoint.

Salary Range: $80000 - $100000 / year

We believe in transparency at the NY Fed. This salary range reflects a variety of skills and experiences candidates may bring to the job. We pay individuals along this range based on their unique backgrounds. Whether you’re stretching into the job or are a more seasoned candidate, we aim to pay competitively for your contributions.

Our Touchstone Behaviors—Communicate Authentically, Collaborate Inclusively, Drive Progress, Develop Others, and Take Ownership—help shape the culture of the Bank. They also provide a shared language for how we work together and achieve success, and they set clear expectations for leading with impact at every stage of your career with us. Learn more.

Benefits:

Our organization offers benefits that are the best fit for you at every stage of your career:

  • Fully paid Pension plan and 401k with Generous Match

  • Comprehensive Insurance Plans (Medical, Dental and Vision including Flexible Spending Accounts and HSA)

  • Subsidized Public Transportation Program

  • Tuition Assistance Program

  • Onsite Fitness & Wellness Center

  • And more

This position requires access to confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information. Access to CSI and FOMC information is limited to U.S. citizens, lawful permanent residents, individuals who meet the definition of “protected individual” under 8 U.S.C. § 1324b(a)(3), and certain other nonimmigrants. All non-U.S. citizens authorized to access CSI and/or FOMC information must sign a declaration of intent to expeditiously become a lawful permanent resident and thereafter a U.S. citizen when eligible.

The New York Fed expects its employees to perform their duties with honesty, integrity, and impartiality, and without improper preferential treatment of any person. Learn more about our code of conduct and conflicts of interest rules.

The Federal Reserve Bank of New York is committed to a diverse workforce and to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, pregnancy, or military service.

We value accessibility for all candidates and are happy to provide an accommodation or assistance. Please email us at ny.leaves@ny.frb.org and we’ll be glad to help. Please note, this is a dedicated e-mail box designed exclusively to assist applications with accommodation requests in relation to our recruiting process. All other inquires including the status of applications will not receive a response from this e-mail box.

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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