Administrative Assistant - Institutional Client Group
U.S. Bank
At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.
Job Description
The Executive Assistant provides comprehensive administrative and operational support to one of U.S. Bank’s Regional Executive Leaders. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex priorities in a fast-paced environment.
Key Responsibilities
Manage a Regional Executive’s calendar, including scheduling, travel coordination, and expense management.
Serve as a leader among market admins by driving deliverables for leadership and coordinating administrative tasks across six different markets.
Lead and support longer-term projects tied to strategic initiatives.
Collect and interpret data to produce accurate reports and insights.
Coordinate meetings, conferences, presentations, and travel arrangements.
Compose professional correspondence and documentation as needed.
Interface confidently with C-suite clients and executive leadership, demonstrating strong executive presence.
Leverage advanced productivity and collaboration tools to create and manage documents, presentations, and data reports. Utilize software applications for word processing, spreadsheet analysis, and visual content to support business needs efficiently.
Basic Qualifications
High school diploma or equivalent
Typically, five or more years of experience in administrative and support staff activities
Preferred Skills/Experience
Executive-level calendar, travel, and expense management experience
Experience coordinating deliverables across multiple markets
Strong executive presence
Exceptional organizational and critical thinking skills, with the flexibility to adapt to evolving priorities and changing demands.
An associate or bachelor’s degree in a related field
Well-developed reading, writing, and mathematical skills
Ability to manage multiple tasks/projects and deadlines simultaneously
Demonstrated administrative and clerical skills
Ability to identify and resolve exceptions and interpret data effectively
Excellent grammatical, verbal, and written communication skills
Proficient computer navigation skills using a variety of software packages including Microsoft Office applications
The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Benefits:
Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
E-Verify
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
Posting may be closed earlier due to high volume of applicants.